Refund Policies

Institutional Refund Policy

The refund schedule refers to percentage refund (reduction of refundable charges).


                                                                                 Fall 2017 semester


       Last Day for 100% Refund 

     Last Day for 50% Refund      

Academic WD 0% Refund      

Full semester course 9/12/17 10/11/17 11/8/17  
Q1 course 9/8/17 9/15/17 9/21/17  
Q2 course 10/30/17 11/2/17 11/9/17  


                                                                               Winter session 2017-2018 


       Last Day for 100% Refund 

        Last Day for 50% Refund 

Academic WD 0% Refund      

Full semester course 12/26/17 12/27/17 1/2/18  


                                                                     Spring 2018 semester


   Last Day for 100% Refund   

        Last Day for 50% Refund 

Academic WD 0% Refund

Full semester course
1/23/18 2/21/18 3/28/18  
Q1 course 1/19/18 1/28/18 2/2/18  
Q2 course 3/19/18 3/26/18 3/28/18  


Students charged a flat rate will receive a credit for refundable charges during 100% and 50% periods if withdrawing below 12 credits (full time). Dates and percentages are also valid for non Title IV recipients (Federal Financial Aid) taking a withdrawal from college or leave of absence from the college.  


                                                                              Summer 2018

Parts of Term

      Last Day for 100% Refund 

       Last Day for 50% Refund 

      Academic WD 0% Refund

3A - 3 week term  
4A - 4 week term  
6A - 6 week term  
12 - 12 week term  
3B - 3 week term  
4B - 4 week term  
3C - 3 week term  
6B - 6 week term  
4C - 4 week term  
3D - 3 week term

Federal Student Aid Refund Policy

Consistent with federal regulations, the amount of federal aid that must be returned to the federal government is based upon the percentage of time the student remained in attendance during an academic term. Students are entitled to retain only that portion of federal student aid they earned based on the time in attendance.

If a student is dismissed, withdraws, takes a leave of absence or stops attending before the first day of classes, all Federal aid is returned to the appropriate program.

Students who stop attending and initiate an official withdrawal or leave of absence process but who were enrolled beyond 60% of the payment period (semester) are considered to have earned 100% of the aid received and will not owe a repayment of Federal Title IV grant funds.

When a student has received Federal Title IV funds in excess of their eligibility, it is the student's responsibility to return the unearned funds. William Paterson University policy is to return the unearned funds for the student to the appropriate programs. The Higher Education Act (484) (b)(2)(c), however, requires that only 50%, (one-half), of grant aid received be returned. The University will calculate this amount for the student’s notification.

Unearned grant money must be returned to the Department of Education within 45 days of notification or a repayment agreement must be set up within that timeframe in order to maintain aid eligibility for future enrollment periods. All repayments are to be made to:

P.O. BOX 4169
GREENVILLE, TX 75403-4169

The Formula for calculating the percentage of period completed is as follows:

Percentage of Period Completed = Number of calendar days completed in the period/Total number of calendar days in the period (Excluding 5 or more consecutive days of institutionally scheduled breaks).

 Any Loan funds borrowed must be repaid according to the terms of the Promissory Note.

*Title IV funds include, for the purposes of this policy: Subsidized and Unsubsidized Stafford Loans, Federal Perkins Loans, Federal PLUS Loan (Graduate Student), Federal Plus Loan (Parent), Federal Pell Grant, and Federal Supplemental Educational Opportunity Grant (FSEOG) and Federal Teach Grant. Federal Work-Study (FWS) funds are not included because wages are earned and cannot be returned once earned.   

Returned Federal funds will be applied to the following programs, as appropriate, in the order listed below:

Unsubsidized Direct Stafford Loan
Subsidized Direct Stafford Loan
Federal Perkins Loan
Direct PLUS (Graduate Student)
Direct PLUS (Parent)

Federal Pell Grant
Federal Supplemental Educational Opportunity Grant
Federal TEACH Grant

Other Federal Title IV programs.
Note: Refunds are not required for the Federal Work Study Program.

Post-Withdrawal funds

If the amount disbursed to the student is less than the amount the student earned, the amount is considered to be post-withdrawal disbursement. Post- withdrawal eligibility can be used to credit outstanding charges on the student's tuition account. WPUNJ has 30 days from the date of the institution's determination that the student withdrew, to offer any amount of the post-withdrawal disbursement to the student, (or parent for PLUS loans). The student (or parent) may accept or decline some or all of the post-withdrawal disbursement that is not credited to the student's account. The student or parent must respond within 14 days of the date that the institution sends the notification to be eligible to receive the post- withdrawal disbursement. If the post-withdrawal disbursement is accepted WPUNJ must make payment within 180 days of the date of the institution's determination that the student withdrew. If the student (or parent) does not respond to the institution's notice, no portion of the post-withdrawal disbursement of loan funds can be credited to the student's account. However post-withdrawal of grant funds can be credited to resolve outstanding tuition and fees charges without the student’s permission.

Once the Federal Return Policy, or Institutional Refund Policy has been used and returns distributed according to the refund schedule, state funds will be returned to the appropriate programs in the following order:

l. NJ Class Loan
2. NJ Tuition Aid Grant Program (TAG)
3. NJ Educational Opportunity Fund (EOF)
4. NJ Distinguished/Urban Scholar Program
5. NJ Garden State Scholarship

Unofficial Withdrawals

WPU must establish whether federal financial aid recipients, whose term record shows zero (0) earned credits because of a grade of F or W, have unofficially withdrawn from the university. If they have, a Return to Title IV calculation must be done using the last date of attendance through the attendance record to determine the percentage of unearned aid and could result in a reduction of federal aid for the award period. Should it become necessary to cease attendance in all courses, it is in your best interest as an aid recipient to follow the official withdrawal procedure through the Registrar’s office.

The Higher Education Re-Authorization Act of 1998 regulates the manner in which the University will process the Return of Federal Title IV funds should a student be dismissed, withdraw, take a leave of absence or stop attending while a term is in progress. The term "Title IV" refers to aid programs as authorized under the Higher Education Act of 1965 (as amended) and includes the following programs:
Federal Stafford Student Loan - Unsubsidized
Federal Stafford Student Loan - Subsidized
Federal Parent Loan for Undergraduate Study
Federal Perkins Loan
Federal Supplemental Educational Opportunity Grant
Federal Pell Grant

If a student is dismissed, withdraws or stops attending before the first day of classes, all Federal aid is returned to the appropriate program.

Uncollectible Debts

If your account is sent to a Collection Agency, you will be responsible not only for the tuition and fees that you owe to William Paterson University, but you will also be responsible for the Collection Agency's costs plus any legal costs associated with debt.